Legal
Privacy Policy
How Absentia Labs, Inc. handles personal information in connection with our website, inquiries about our technology, professional and commercial relationships, and recruiting.
Effective
November 9, 2026
Questions
info@absentia.bio
Privacy Policy
This Privacy Policy describes how Absentia Labs, Inc. (“Absentia,” “we,” “us,” or “our”) handles personal information in connection with www.absentia.bio, inquiries about our technology, professional and commercial relationships, and recruiting activities. It explains what information we receive, why we use it, when we disclose it, how long we keep it, and how individuals can contact us about their information.
Absentia develops computational models and artificial intelligence systems for pharmaceutical research and drug-safety assessment. Work performed for customers and research partners may involve information governed by separate agreements. This Policy describes our general practices; it does not replace the confidentiality, security, or data-handling terms of those agreements.
1. Scope and responsibility
This Policy applies to personal information that Absentia controls in operating its public website and conducting its own business. When Absentia handles information strictly on behalf of a customer under a services or data-processing agreement, that agreement and the customer’s instructions govern that processing. Individuals seeking to exercise rights concerning customer-controlled information may need to contact the relevant customer; we will assist as required by applicable law and our contractual obligations.
This Policy does not cover the independent practices of third-party websites that you choose to visit, including external recruiting platforms.
2. Information we receive
Information provided directly
We may receive your name, work email address, telephone number, job title, employer, area of scientific or commercial interest, meeting requests, and the substance of any communication you send us. In the course of a business relationship, we may maintain correspondence, meeting notes, proposals, contracting contacts, and related transaction records.
Website and device information
When you visit our website, the systems used to deliver it may process IP addresses, device and browser details, requested pages, referring pages, timestamps, approximate location inferred from network information, and diagnostic or security logs. Cookies and similar technologies may collect or store identifiers and interaction data if enabled on the website. The specific tools in use can change; see Section 5.
Professional sources and events
We may receive business contact details through introductions, conferences, public professional profiles, publications, and communications with organizations whose work is relevant to ours. We use these details in the context of the related business or research relationship.
Applicants
Our Careers links may direct applicants to an external applicant-tracking service, including Ashby. That provider may collect the information you enter into its application system, such as a resume, employment history, education, and contact information, and provide relevant application information to Absentia for recruitment. The provider’s own privacy terms also apply to its independent operations.
Sensitive or research information
Please do not send identifiable patient information, clinical records, unpublished compound datasets, or other sensitive research materials through an unsolicited website inquiry or ordinary email. We will arrange an appropriate channel and applicable confidentiality or data-processing terms before receiving such materials when needed for an engagement. We do not treat confidential scientific data as interchangeable with ordinary business contact information.
3. Why we process information
Depending on the context, we process personal information to:
Answer inquiries, arrange demonstrations and meetings, and communicate with prospective customers, collaborators, and vendors.
Evaluate scientific or commercial relationships; prepare proposals; negotiate and administer agreements; and maintain business records.
Recruit and evaluate candidates, schedule interviews, and administer hiring processes.
Operate, troubleshoot, secure, and improve our website and business systems, including detecting abuse and investigating incidents.
Send relevant company or research updates where permitted; honor requests to stop promotional communications.
Meet legal, accounting, tax, compliance, recordkeeping, and dispute-related obligations.
We use information for purposes reasonably connected to the circumstances in which it was collected. Where a materially different purpose requires additional notice or consent, we will provide that notice or obtain consent as applicable.
4. Categories, purposes, recipients, and retention
The table below describes our principal categories of information. Actual retention depends on the nature of the record and applicable legal or contractual requirements; we do not assign arbitrary universal deletion dates to all records.
Contact and professional details
Purpose: Inquiries, meetings, relationships, business communications
Potential recipients: Business systems providers; relevant professional advisers
Retention basis: While the relationship is active and thereafter as needed for reasonable follow-up, legal duties, or disputes
Messages and business records
Purpose: Responding, proposals, agreements, contract administration
Potential recipients: Communications, document-management and professional-service providers
Retention basis: For the business record lifecycle and applicable contract, legal, or limitation periods
Website technical and usage records
Purpose: Site delivery, security, diagnostics, performance analysis if enabled
Potential recipients: Website hosting, security and analytics providers as applicable
Retention basis: For operational or security needs; longer if required for incident review or law
Recruitment and application records
Purpose: Hiring and candidate communications
Potential recipients: Recruitment platform and authorized hiring personnel
Retention basis: For recruitment and applicable employment-record retention obligations
Research-related contact and project records
Purpose: Managing legitimate project and collaboration communications
Potential recipients: Authorized personnel and approved project providers
Retention basis: As set by the relevant agreement and legal obligations
5. Cookies, analytics, and similar technologies
Essential technologies may be used to serve website pages, maintain security, and support basic functionality. Depending on the tools activated on the website, optional analytics or embedded content can involve cookies, similar identifiers, or third-party requests. These may reveal browser characteristics, approximate location, or interactions with our pages to the relevant provider.
You can generally restrict or delete cookies through your browser. If applicable law requires a choice before nonessential technologies are enabled, Absentia will provide the required consent or preference mechanism. If applicable law grants a right to opt out of cross-context behavioral advertising or other defined sharing, the website must offer the corresponding method when those practices occur. Browser controls alone may not satisfy every legal requirement.
We do not infer consent to unrelated tracking merely because someone visits a public scientific page. The presence, identity, and classification of specific website tags and any advertising or analytics disclosures should be reviewed when this Policy is published and whenever the site changes.
6. When we disclose information
We may make personal information available to vendors that support hosting, security, email, communications, customer relationship management, recruiting, document management, and other business operations, subject to appropriate arrangements for the services provided. Access should be limited to the role the provider performs.
We may also disclose relevant information to other participants in a requested business interaction, to professional advisers, or to public authorities when legally required. Information may be transferred as part of a financing, merger, acquisition, restructuring, or similar transaction, subject to applicable confidentiality and legal requirements.
Some website tools may independently collect information when a visitor interacts with embedded third-party content or leaves our website. The provider’s own terms govern information it collects for its own purposes. We do not publish confidential inquiries or proprietary research submissions simply because they were sent to our team.
7. Information security and incident response
Absentia treats the confidentiality, integrity, and availability of information as important to its operations. We use a risk-based approach to safeguarding information, taking into account its sensitivity, how it is used, and the systems and providers involved. Safeguards may include access restrictions, authentication measures, system monitoring, secure configuration, and procedures for responding to suspected incidents, where appropriate to the system and risk.
No technical or organizational safeguard eliminates every risk. If we learn of an event affecting personal information, we will assess its nature and potential impact, take appropriate containment and remediation measures, and provide notices to affected individuals or authorities when required by law or applicable agreements.
For confidential scientific data, security and access requirements may be addressed in a customer agreement or other written arrangement. Requests concerning those requirements can be sent to info@absentia.bio.
8. Retention, deletion, and preservation
We retain records only for as long as reasonably needed for the stated purposes, accounting and tax requirements, contractual performance, security, legal compliance, or the establishment, exercise, or defense of legal claims. Retention depends on record type, sensitivity, operational need, and applicable requirements. Where information is no longer needed, it may be deleted, de-identified, or otherwise disposed of in accordance with the relevant process and any legal hold.
Deletion from active systems may not immediately remove a record from every backup. Backup copies are managed through applicable backup and restoration cycles, subject to legal and technical requirements.
9. Your privacy choices and requests
You may ask us to provide access to information about you, correct inaccuracies, or delete information, subject to applicable rights, identity verification, and lawful exceptions. Depending on where you live, you may also have rights to receive information in a portable format, object to certain processing, restrict processing, withdraw consent, or opt out of defined types of sale, sharing, or targeted advertising.
Send requests to info@absentia.bio with the subject line “Privacy Request.” Please describe the request and your relationship with Absentia. Do not send identity documents unless we specifically request them through a suitable method. We may need enough information to verify that the requester is authorized to act. If an authorized agent makes a request, we may seek evidence of that authority where the law permits.
We will respond within the timeframe applicable to the request and explain any lawful basis for declining all or part of it. You may also stop promotional emails by using an unsubscribe option, where provided, or by contacting us at the same address. Operational or contractual messages may continue when necessary.
10. California residents
California residents may have rights under the California Consumer Privacy Act, as amended, if and to the extent that law applies to Absentia and the information at issue. These rights may include access, correction, deletion, portability, and opt-outs concerning legally defined sales or sharing of personal information, as well as rights concerning certain uses of sensitive personal information. We will not unlawfully discriminate against an individual for exercising an applicable privacy right.
The categories of personal information we may collect, their sources, purposes, categories of recipients, and retention criteria are described above. Whether any website technology constitutes a “sale” or “sharing” under California law depends on its actual configuration and provider arrangements, not merely on whether money changes hands. Where California law requires a Notice at Collection or opt-out mechanism, those disclosures and controls will be presented at the appropriate point of collection.
California privacy requests may be sent to info@absentia.bio with the subject line “California Privacy Request.” If statutory rules require additional submission channels for Absentia, those channels must also be provided. We may verify requests and apply authorized exceptions in accordance with the law.
11. International visitors
Absentia operates in the United States, and personal information may be stored or processed there or in other countries where our service providers operate. Privacy rules may differ across jurisdictions. Where laws such as the EU or UK GDPR apply, processing must have an appropriate legal basis, such as legitimate interests, performance of or steps toward a contract, compliance with law, or consent where required. International transfers will be made subject to applicable legal safeguards where required.
Individuals with applicable EU or UK rights may request access, rectification, erasure, restriction, portability, or objection, and may withdraw consent where processing depends on it. They may also complain to a competent supervisory authority. Contact info@absentia.bio to direct a request or ask about the relevant basis or safeguard.
12. Children and external services
Our website is intended for professionals and adults involved in research, biotechnology, and business. We do not knowingly solicit information from children under 16 through our public website. If we learn that information was collected from a child in circumstances requiring parental authorization, we will take steps appropriate under applicable law.
Links to third-party services, publications, social platforms, and recruitment websites do not mean that Absentia controls those services. Please consult their privacy notices for their independent practices.
13. Changes to this Policy
We may revise this Policy to reflect changes in our website, systems, relationships, or legal obligations. The updated version will be posted at www.absentia.bio/privacy-policy with a revised effective date. Where additional notice or consent is required, we will provide it.
14. Contact
Absentia Labs, Inc.
Cambridge, Massachusetts
United States
Email: info@absentia.bio
Website: www.absentia.bio
For privacy-rights requests, please use “Privacy Request” in the subject line. For security concerns involving information shared with Absentia, use “Information Security” in the subject line.
